Hi, Sorry for three different consecutive posts but I'm finally turning my energies (I'm a general manager of a small company with several online educational services and setups for handling credit cards) to my merchant account questions. I have two product lines that I have set up with Paypal as my merchant account vendor. Let me start by saying that I'm generally thrilled with Paypal as my merchant account vendor. With a total expense rate of 2.7% and a high level of reliability, they are better than the other vendors that I use to process credit cards. I give them high marks for low cost, high reliability, great technology, and great service. But I do have two huge frustrations. One, their reporting and some of their systems, suck. I have several product lines being sold (I'm in the hundreds of thousands of dollars of revenues in a year with the average payment way under $100) and Paypal isn't really able to help us track by product line. Even when we have the payments come in under different emails, they can't sort them out. It turns out the solution is to open a child account. The process was cumbersome, basically, open a new account, get it approved, get it linked to the old one, drop out all the fees, and the child account can ONLY withdraw money up to the parent account. And it's an automatic process which happens nightly. Which would be fine except we have some refunds (we do a money-back offer) and about 4% of our customers take the refund. Paypal does an automatic withdrawal every night but on the days that there are refunds, they try to withdraw too much and it produces all sorts of emergency warnings and failure notes. Second big problem I just realized. Paypal takes reserves! In fact, they hold onto 20% of my funds for 90 days on a rolling basis. Have any of you any experience with this? I spoke to Paypal at some length last night and the agent said: "There's no way you can ever do anything about it. Ever! This is just the way it is. I've spoken to my supervisor dude and you've got the 20% withholding on you forever. You've been approved this way and there's no way ever that you will ever get reviewed again or get it removed. You might try setting up a new account and see if you get stuck with the same thing." Heh thanks! I read the Paypal rules and found this: What are Reserves? Question : Answer : Reserves are funds that belong to you but have been set aside. We hold money in reserve just in case you receive payment reversals or chargebacks and your PayPal balance isn't enough to cover them. Reserves are typically applied to merchants who handle: · large sums of money, · high dollar items, or · items in high-risk categories Your reserve amount is listed on your Pending Balance page. From time to time, we may need to adjust your reserve amount. If that happens, we’ll email you about the changes. There are two types of reserves, rolling reserves and minimum reserves. Rolling reserves With rolling reserves, a percentage of each transaction is held and then released after a certain amount of time. For example, your reserve may be set at 10% and held for a 90-day rolling period. This means that we’ll hold 10% of the payments you receive on the first day until day 91, 10% of your second day's payments until day 92, and so on. Minimum reserves A minimum reserve is a specific amount of money that you must keep in your PayPal balance. A percentage of the payments you receive will be held until the reserve is met. For example, if your minimum reserve is $5,000.00 we'll hold a certain percentage of each transaction until you reach $5,000.00.
Paypal operates risk management tools like any processor, which would include the use of reserve accounts. They're pretty iron fist when it comes to risk, so it's unlikely they would reduce the reserve even if you have positive history in the future. An uncapped 20% rolling reserve is pretty high, one of the highest I've seen anywhere with them still allowing the account to be processing. As far as risk goes in general, 4% is a pretty high refund rate. Do you have many disputes? Obviously refunding a customer is a way or providing proactive customer service, but processors also see it as a sign that a business is providing a service that would have a high chargeback rate if the merchant stops giving refunds. For this reason, refunds are factored into a risk system as a similar weight to a chargeback or retrieval.